This is a very flexible event room setup that maximizes how many people can comfortably fit into your space, and it often includes high-top tables with stools, buffet setups for pre-made cocktails and appetizers, drink stations and seating on the periphery. Ideal for: more relaxed networking, social events, networking, relaxation or break areas, cocktail hours, tastings. If you want attendees to really let down their hair and relax, a lounge setup is a great option for encouraging guests to get comfortable for an hour or two and engage in informal conversations over cocktails or coffee.
Great as a stand-alone event setup for networking events or cocktail hours, the lounge setup also functions well as a secondary area within your event space to allow guests to take a break from your primary activities, especially if those activities involve longer periods of sitting, active listening or learning. Ideal for: classes or courses, seminars, workshops, training, smaller conferences or meetings, presentations, events with computer usage or note-taking.
The classroom style room setup is one of the more popular meeting room setups because it allows seated attendees to face the front; gives them tables on which to take notes or use computers; and lets attendees interact in small groups with tablemates. As such, it is a favored layout among hotels and corporate event centers for setting up for small conferences, seminars, training and test-taking, and it is also probably the most popular workshop room setup for educators as well as a frequently used lecture style room setup.
The chevron meeting room setup differs from the classroom style only in the fact that the tables are slanted slightly so attendees are more focused on a central point at the front of the room. This makes the space a bit more intimate and allows attendees to more easily see one another.
Ideal for: small group activity, speed networking or dating, classes, team building, brainstorming, training, workshops. For starters, this event setup goes by lots of names, including breakout, cluster or pod style setup.
However, the idea and intent for each are the same: to space out tables or pods throughout your event space so small groups or teams can sit or cluster around the tables and collaborate, brainstorm and share ideas freely.
The type of seating and table plan you choose for this layout type really depends on how active or focused you want your participants to be. For instance, if you want attendees to rotate tables or change out group members frequently, you may want to opt for high-top tables with stools or even no seating to facilitate lots of movement.
Conversely, if you want attendees to stay with the same group and be able to focus intently for a longer period of time, small square tables or round tables with chairs may be a better option.
Ideal for: fashion shows, speaking engagements, promotional events, fundraisers with auctions , performances, concerts, award and recognition ceremonies. This may be the most self-explanatory event room setup included here, as it entails a long and often wide aisle for models, speakers, performers or emcees to walk down and amble around while the audience focuses on them.
Attendees are seated either in a single row behind tables or in tiered rows on risers that run parallel to the aisle to afford a close-up view of the action walking by you. Note that the aisle width will determine how much space you have left over for seating, so make sure the room you select is wide enough to accommodate your expected headcount.
Ideal for: performances, concerts, keynote speakers, presentations, training, galas, conferences, conventions, meetings, seminars, promotional events, trade shows, award and recognition ceremonies. If you offer different activities like dining or networking or need to incorporate a trade show design along with a centralized mass meeting area, you can incorporate a theater setup into your event if you have the space which is what most larger conference style setups do.
Contact Us About Us. Safe and Secure Shopping. Privacy Policy Terms of Use. Guests Standing. Both Standing and Seated. Round Tables Served. Rectangle Tables Served. Round Tables Buffet. Rectangle Tables Buffet. Spacious Rows of Chairs. Maximum Rows of Chairs. The layout and seating arrangement that you decide should allow guests to move about freely and have a good view and photo angle! We know how daunting this may seem so we delved deep into the situation and, with some expert guidance, discovered a few tips for where to start.
The ideal reception layout accounts for guests being able to move about freely. It creates enough space for unobstructed traffic flow to essential areas like bathrooms, exists, bars, the dance floor, or a buffet if there is one—no one wants to ever have to weave through a maze especially after a few drinks. Visibility of main attractions, such as the newlywed and bridal party entrances, the first dance, and toasts, is also key.
These should be visible by everyone. Consider elevated seating if necessary and don't forget the kid's table if need be. Also, be mindful of your decor choices. Harmonious design helps to connect a unique layout.
But how big of a dance floor do you need? Make sure the dance floor or stage doesn't create a hurdle for guest mobility, as you want to encourage guests to move around the space and interact with one another. Before you fill in the floor plan, decide what shape and size you want for your tables. Either way, make sure the two of you are in a central location that most of the guests can see—and with a great view of the band if you choose to have one.
Using circular banqueting tables, attendees are seated around the tables. Sometimes half tables are used instead of rounds. The tables are staggered around a stage or presentation area. In a conference setting the chairs at the head of the table may be removed so that no one has their back to the activity and chairs may be angled towards the front. This setup is particularly useful for events that have both meals and performances or require group work and want to encourage networking.
Common Uses : Meals with presentations or performances e. Alternative Descriptions and Variations : Dinner Style. It allows you to use more of the space to fit attendees as tables are used to maximum capacity.
While it is conducive to networking on the table, it makes it difficult to interact with other tables and can tend to silo attendees into groups and cliques which can also be one of its main benefits if you are aiming for people to get to know each other.
Alternative Descriptions and Variations : Hollow Square. Tables are turned inwards to create a square or rectangle with participants all seated at the tables facing the middle to allow interaction and discussion. With larger numbers or depending on the room, the boardroom layout may be hollow in the middle. This layout is popular for small breakout sessions and meetings and to encourage participation, brainstorming and discussion. It can take up a lot of room and if there are too many participants it can have the opposite effect, making it difficult for delegates to interact.
Common Uses : Meetings, conference breakout sessions, smaller sessions, brainstorming. Alternative Descriptions and Variations : Tabled Horseshoe. This helps to allow discussion but facilitated in a more structured way so it can accommodate more than a traditional boardroom layout, especially if interaction is predominantly between a leader and the attendees. Common Uses : Suitable for interactive sessions such as smaller conferences and meetings, debates, workshops, training sessions.
Alternative Descriptions and Variations : Reception, Buffet. If you are looking to use as much capacity as possible and allow people to network freely, a reception or buffet style often involves having several long tables at the edge of the room with food and refreshments while the rest of the space is free with several high-top tables to stand and rest at.
Although some chairs may be used they are generally discouraged as this can interfere with networking and movement. Common Uses : Short events, networking events, drink receptions, social events. If you are looking to give your meeting design a twist consider if one of these setups could have more impact. Clustering is less formal than banquet style but with the premise that smaller cocktail or high-top tables and seating are provided ad hoc for attendees to stand or sit at as well as mingle and network.
Depending on the room size and delegates that you are catering for will depend on the size of the tables and seating chosen. Best Uses : Performances, networking events, cocktail evenings, group discussions. This layout can be incorporated with or without tables to mix up classroom and theater style and allows attendees to sit staggered and at an angle in front of a stage.
This can enable better views and easier discussion which allows for more interaction than some of the other traditional layouts. On the downside it does take up more venue space as much is lost in the middle. This layout can also create more of a performance area up front or make it easier for facilitators to walk around different groups during workshop sessions.
Best Uses : Workshops, conferences, interactive meetings, product launches, performances, training sessions. Although similar to U-shape layouts, true horseshoe layout removes the tables and has a seating only approach that allows for a facilitator up front to work closely with attendees.
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